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P. Box 1016, Shinyanga, Tanzania,

Tel: + 255 28 2762854,  +255785163274/ +255769426401

Email:, Website:



Earth Sciences Institute of Shinyanga (ESIS) is a Private Technical Institute licensed by the National Council for Technical Education of Tanzania (NACTE) with Reg. No REG/EOS/041 to offer Exploration and Mining Geology and  Petroleum Geosciences courses. ESIS’s head office is located in Shinyanga Municipality while some classes and dormitories are currently located within the mining premises of Williamson Diamond Limited in Mwadui Shinyanga.

  • Job Title: Records Assistants
  • Department: Administration
  • Report to: Administrator

Main Purpose

Records assistant work under the supervision of the Administrator shall securely sort, classify, maintain and archive different documents, files, records in a central filing system.

Personal Attributes

  • Team player with the ability to work independently
  • High level of integrity, honest and sense of responsibility
  • Self motivated and  able  to  endure  long working hours in  new   challenging environments
  • Committed to deliver  work of  a  high quality that  meet and exceed industry standards
  • High level administrative skills
  • Demonstrate high level of customer care skills

Roles and Responsibilities:

The Record Assistant will be responsible in particular for:

  • A records assistant provides assistance in managing ESIS records.
  • Ensure that all records are gathered, processed, indexed and well-kept securely
  • Maintain ESIS security and confidentiality of information in accordance with the ESIS Record Management and Public Information Disclosure Policies.
  • Provide access to filed reports/documents through proper authorization protocols
  • Establish, update and maintain a one point records registry hub
  • Establish and maintain an updated file tracking system
  • Accurately record, file and distribute all inbound and outbound correspondences including mails, faxes, emails and internal correspondence etc.
  • Assist in the training of internal users on records management systems and related processes.
  • Assist in the formulation, implementation and review of record management policies and the related documents to match with Tanzania Information Related Laws and Policies.
  • Prepare and submit weekly and monthly record management reports to the supervisor
  • Perform any other duties as may be assigned by his/her supervisor

 Qualification and Experience:

  • We are looking for a certificate or Diploma candidates with background in records management or related field
  • Multipurpose individual
  • Good Communication skills (written, verbal or even both)
  • Knowledge of database and computer basics at large
  • A sound and good track record of confidentiality on information management
  • Able to work independently and under pressure and still meet deadlines
  • Ability to work long hours
  • Sound knowledge of customer service principles
  • An individual who is motivated to grow and advance his/her career through reading and studying
  • The incumbent should be multitasks individual who can perform secretarial tasks, such as typing,photocopying,receiving calls,
  • Should be not be above 30 years old.
  • Women are highly encouraged to apply

Application Instructions

Submit your application letter together with an updated CV to

The Principal

Earth Sciences Institute of Shinyanga (ESIS)


P.O. Box 1016, Shinyanga

Apply online Website:

Send via Email: principal[at]


The post carries attractive remuneration and fringe benefits, according to  ESIS’s Scheme of Service.

Application Deadline:

Thursday, the 3 rd of November 2016 at 17:00pm

To learn more about us please visit us at:


Postal Address: P.O. Box 1016, Shinyanga


Tel: + 255 28 2762854, +255785163274/ +255769426401

Email: info[at]

2 Responses to Job Vacancy: Records Assistants

  • why there is no confirmation when I subscribe my applications? they want me to confirm rules and privacy but I cant see where to confirm..

  • My name is Ibrahim Ally Sheshe I hope that ifit in that facts of record because I have enough knowledge of record couse I have completed the diploma of librarian an documentation studies. At School of Library Archives and Documentation Studies (SLADS) BAGAMOYO